Add, edit, and delete staff

On this page:

To add multiple staff members from a file, see Import staff from a file. To learn more about staff see About staff.

Add staff

Before a staff member can access mySciLEARN, that staff member must be added to mySciLEARN. Only existing staff members can create other staff members. Scientific Learning creates the first staff member—a district manager—and automatically emails all login details to that person. That district manager can then start adding other staff members to the system.

When a staff member is added to mySciLEARN, the system automatically sends each new staff member a confirmation email with instructions on how to create a password and how to log in to mySciLEARN. Staff passwords must be at least six characters and contain one uppercase letter, one lowercase letter, and one number. If a staff member loses the password, he or she can create a new one from the Staff Login page. See Reset your staff password for steps.

After creating your password, you can start using mySciLEARN and add new staff members based on your role:

  • District managers can add any new staff member
  • School managers can only add new school managers or instructors
  • Instructors cannot add staff members

Staff information

Required information. The following information is required when adding a staff member. All other fields are optional.

  • First Name. Minimum 2 characters
  • Last Name. Minimum 2 characters
  • Login Email. An actual email address for the staff member. This will become the username when logging in to mySciLEARN, and will be used to send the staff member login details and a link for creating a password. Login emails must be unique across the system.
  • Role. The staff member’s role: instructor, school manager, district manager, or custom role. District managers can assign any role. School managers can only assign the school manager and instructor roles, and can only assign custom roles based on a school manager or an instructor.
  • School. The name of the school that you would like to associate with the school manager or instructor (district managers don’t need to select a school). To associated multiple schools for a school manager, press and hold the Control or Command key while selecting the schools.
  • Password. For security reasons, you cannot create a password for another staff member. Instead, when a staff member is added, the system automatically emails the staff member with instructions on how to create a password. Staff passwords must be at least six characters and contain one uppercase letter, one lowercase letter, and one number. If a staff member loses the password, he or she can create a new one from the Staff Login page. See Reset your staff password for steps.

Additional information. You can also enter the following non-required information for a staff member. No special characters are allowed; only alphanumeric characters are accepted. When viewing your own user account, these fields only appear when they have information to display.

  • Middle Initial (MI)
  • Employee ID
  • Additional Information 1 and 2

Add a new staff member to mySciLEARN

  1. In mySciLEARN Manage section, click the Staff tab to access the Staff page. If you cannot see the Staff tab, you do not have permission to access this page. Contact your district manager for more information.
  2. Click the +New Staff button in the upper left corner to open the New Staff screen on the right side of the staff list.

    3. The next few steps include adding staff information. See Staff information to learn more.

  3. Enter staff information into the profile.
    • You must enter information in all of the required fields marked with an asterisk.
    • In the Login Email field, enter the new staff member’s actual email address.
  4. Select a role for the staff member from the Role menu.

    5. Roles are available in the menu based on your staff role.

    • If you are a district manager, you can assign the roles of instructor, school manager, district manager, and any custom role.
    • If you are a school manager, you can only assign the role of school manager or instructor, and any custom role based on a school manager or instructor.

    Custom roles appear in alphabetical order below the role on which they were based.

  5. Select schools and groups for the following staff members, according to the role:
    • For a school manager, select one or more schools.
    • For an instructor, select one school, and select one or multiple groups.

    6. To select multiple items, press and hold the Shift key on Windows or the Command (Apple) key on Macintosh while selecting the items in the list.

  6. Click Save to create the staff profile and end the process, or click Save and Add to create the staff profile and add another new staff member.

    7. Scientific Learning automatically sends a confirmation email to the new staff member. Before the staff member can access mySciLEARN, he or she must review the confirmation email—which includes important login and account information—and then use the link in the email to create a staff password. Follow the instructions in the email to create a password.

Edit staff

Use the Staff Profile screen to review and update a staff member’s information at any time; for example, if their employee ID or staff role has changed. You can also edit the group ownership and school associations within an instructor’s or school manager’s staff profile, or delete the staff member from the system.

You can only edit one staff member at a time. In addition, you can only edit a staff member’s profile based on your staff role.

  • District managers can edit staff profiles for any role, including all other district manager roles.
  • School managers can only edit staff profiles for school managers and instructors in their school.

To manage your own account settings, see Manage your staff account.

WARNING! Do not change the staff name or email address of an existing staff member to create a new one. This will not work, and will create problems for both staff members. If you need to transfer staff rights from one employee to another, you must create a new account for the new staff member. See Add a new staff member to mySciLEARN.

Edit staff profile information

Follow these steps to review and update a staff member’s information at any time; for example, when their employee ID, role, or email address has changed.

  1. In mySciLEARN Manage section, click the Staff tab to access the Staff page. If you cannot see the Staff tab, you do not have permission to access this page. Contact your district manager for more information.
  2. Locate the staff member in the staff list and click the staff member’s name to open the Staff Profile screen.

    3. Filter the staff list by using the Browse By School or Browse by Role filters on the left, or you can search for a staff member using the Search feature at the top of the screen.

  3. Click the Edit button below the staff member’s name.
  4. Make any necessary edits to the staff information and click Save.
    • First Name
    • Middle Initial
    • Last Name
    • Employee ID
    • Login Email
    • Role
    • Additional Information 1 & 2

    IMPORTANT! Do not change the staff name or email address of an existing staff member to create a new one. This will not work, and will create problems for both staff members. If you need to transfer staff rights from one employee to another, you must create a new account for the new staff member. See Add a new staff member to mySciLEARN.

Edit staff ownership of groups

Follow these steps to edit group ownership for staff members with the following roles. These steps also apply to all custom roles based on these roles:

  • Instructors. Add or remove group ownership, and create a new group
  • School manager. Create a new group at a school

You do not need to perform this task for a district manager as they own all schools and groups.

  1. In mySciLEARN Manage section, click the Staff tab to access the Staff page. If you cannot see the Staff tab, you do not have permission to access this page. Contact your district manager for more information.
  2. Locate the staff member whose information you would like to edit and click the staff member’s name to open the Staff Profile screen.

    3. Filter the staff list by using the Browse By School or Browse by Role filters on the left of the Staff screen, when available, or you can search for a staff member using the Search feature at the top of the screen.

  3. Under Groups Owned, make any changes needed (click Show Groups if the groups are hidden).

    4. When editing an instructor profile:

    • To create a new group, click the New Group button, then enter a new group name in the New Group Name field and click Give Ownership.
    • To give ownership of an existing group, click the New Group button, then select the group name from the Select a Group menu and click Give Ownership.
    • To remove ownership of a group, click the Remove button next to the group name.

    When editing a school manager profile:

    • To create a new group at a school, click the New Group button for that school, then enter a new group name in the New Group Name field and click Give Ownership. School managers automatically own all groups at a school.

Edit a school manager’s school access

Follow these steps to add or remove school access for a school manager. These steps also apply to all custom roles based on a school manager.

This task can only be performed for school managers because instructors cannot access more than one school, and because district managers always have access to all schools.

  1. In mySciLEARN Manage section, click the Staff tab to access the Staff page. If you cannot see the Staff tab, you do not have permission to access this page. Contact your district manager for more information.
  2. Locate the staff member in the staff list and click the staff member’s name to open the Staff Profile screen.

    3. Filter the staff list by using the Browse By School or Browse by Role filters on the left of the Staff screen, when available, or you can search for a staff member using the Search feature at the top of the screen.

  3. Make any changes needed to the school manager’s school associations:
    • To give the school manager access to a school, click the Add School Access button, then select the school or schools and click Give Access.
    • To remove the school manager’s access to a school, find the school in the list of schools and click the Remove button in the upper right corner of that school’s panel.

Delete staff

Use this feature to permanently delete a staff member; for example, if the staff member no longer works at the school. Only district managers and school managers can delete other staff members:

  • District managers can delete any staff member, including another district manager.
  • School managers can only delete the school managers and instructors in their schools.
  • You cannot delete your own staff profile.

You can also delete an individual staff member from his or her profile using the Delete button. See Edit staff for more information.

  1. In mySciLEARN Manage section, click the Staff tab to access the Staff page. If you cannot see the Staff tab, you do not have permission to access this page. Contact your district manager for more information.
  2. Locate the staff members in the staff list.

    3. Filter the staff list by using the Browse By School or Browse by Role filters on the left of the Staff screen, when available, or you can search for a staff member using the Search feature at the top of the screen.

  3. Select the checkbox next to the staff members, or select the All checkbox at the top of the staff list to select all of the staff on the screen.
  4. Click the Delete button at the top of the screen.
  5. On the confirmation message, click Delete Staff.